Monday, January 16, 2012

Evernote for Organizationally Challenged

Today I'm cleaning out my email boxes.  Purging.  Acting on.  Archiving.  Scheduling.

I'm a ZeroInbox-er.  Google "Inbox Zero."

I read Daniel Gold's book: Evernote: The unofficial guide to capturing everything and getting things done. 2nd Edition.

And David Allen's Getting Things Done: The Art of Stress-Free Productivity.  Popularly known on as the popular GTD philosophy gone viral.

Gold's book shows how GTD works hand-in-hand with Evernote for optimum performance.  Truly Getting Things Done.

My email program is as good as I can get it, but some major flaws of my own keep it from really working for me.  I keep my inbox clean by daily sending messages to the respective folders I've assigned them.  Some messages are automatically filtered to their folders, but the bulk of my mail I prefer to process as it arrives.

I use folders to sort the daily inbox messages.

  1. DO / READ
  2. REFERENCE
  3. PENDING
  4. ARCHIVE
This works...that is, if I follow through and go to those folders regularly and take action.  That's where the system falters.  My own fault.  Eventually I purge the messages that are expired, too late to act on.  

This is no way to keep up with life's happenings and opportunities.  


I'm now forwarding all of my important email messages to my Evernote.  Yes, you can email to your Evernote Inbox.

Why is this different? Well, because Evernote operates on "notes."  I use Evernote to schedule projects  and work on projects.  I can work in Evernote all day, even send items to Facebook and Twitter.  Work back and forth with Feedly and my news feeds, sending important news I want to keep or act on in Evernote.  I also blog on Evernote and send to Blogger.  It's my office desktop.

I don't do New Year's Resolutions, per se, but I do set goals. Organization is my top 2012 goal.

My Family History Memoir is almost finished with the help of Evernote, where I store all of my downloaded documents and research.  This is handy when I'm away from home with Evernote on my smart phone.  I'll be visiting the Cincinnati Library soon, and instead of carrying boxes and physical notebooks, I'll just use my phone...well, and my laptop.  Gotta love technology.

Back to organizing.  One last word.  I do not work for Evernote.  I'm just one of thousands, maybe millions, on the web talking about how they use it.  Check 'em out!




Friday, January 13, 2012

Feedly Friday

With fresh snow outside my window, I'm spending today reading my organized "magazine" of the past week's news feeds for all of my blogs and sites of interest.  I use Feedly as my assistant.  Through the week, while I'm writing and reading books, both enjoyable fiction and research oriented, I try not to get waylaid by the constant incoming streams of updates.

You know the deal.  Click on just one attractive link and end up somewhere in cyberspace you don't know how you got to, while your work got left sitting in Word three hours ago and is now locked and frozen because that's what Word does when you leave for too long.  

I like using Feedly to take care of all my stuff until I'm ready to devote time to reading it.  This solution also works better for concentrating on the incoming new feeds.  I can save any posts to read later while I'm scanning through the week's bundle, especially if they're long or involved, while I take a few minutes to read shorter ones and delete as I go.  

Feedly also displays my Facebook, Twitter, LinkedIn and youtube streams in a sidebar, providing a sole interface for gathering information from all my venues.  I like efficiency.  Comes from my years of ladder-climbing in the institutions and corporations of working-world America.  

Feedly has made a big difference in my weekly workflow and production.  It's a keeper.  You can find it at feedly.com   

Watch for my upcoming post on Evernote which is my other sidekick for keeping me sane.


Women's Memoirs

Women's Memoirs
Women's Memoirs